ENQUIRY COMPLAINTS

TAGORE DENTAL COLLEGE
AND HOSPITAL


Recognised by Dental Council of India - Department of Health and Family Welfare,Govt. of India. Affliated to The Tamil Nadu Dr.M.G.R Medical University

NAAC

 

ANTI RAGGING COMMITTEE 

antiragging@tagoredch.in

OBJECTIVES

To prohibit any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student, or indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in any fresher or any other student or asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student, with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student; and thereby, to eliminate ragging in all its forms from college, prohibiting it under these Regulations, preventing its occurrence and punishing those who indulge in ragging as provided for in these Regulations and the appropriate law in force.

Purpose

In deference of the preamble of Anti‐Ragging Policy, the college encourages socialization of fresher students in the academic environment of the college. At the same time, it discourages and prevents any negative act, e.g., devious or diabolic or brutal or any other untoward action or behavior on the part of senior students which goes against the basic philosophy of socio‐ academic integration. The ‘anti‐ragging policy’ adopted by the college therefore is aimed at:

1. Creating, developing and nourishing conducive academic environment within the student community by their social integration.

2. Generating and maintaining a high level of confidence within new entrants and their parents/guardians that new entrants to the college are not going to be harassed and intimidated and will get all support and learning congenial environment at the campus.

3. Keeping in place an integrated system to discourage and prevent any negative acts like alcoholism, drugs abuse and ragging in what so ever be the manner by the seniors, which disrupts socio‐academic integration of new entrants.

4. Prescribing deterrent measures for any violation of the “Anti‐Ragging Policy” by way of disciplinary action.

Ragging constitutes one or more of any of the following acts:

  1. Any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student;
  2. Indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any fresher or any other student; 
  3. Asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment  or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student; 
  4. Any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher; 
  5. Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students.
  6. Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students;
  7. Any act of physical abuse including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person;
  8. Any act or abuse by spoken words, emails, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to fresher or any other student ; 
  9. Any act that affects the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student.
  10. Ragging has several aspects viz. psychological, social, political, economic, culture and academic dimensions. The Psychological aspects of ragging are seen to cause permanent damage to the victim’s personality. Such treatment of young and impressionable minds could result in traumatizing them and damaging their personalities beyond repair in the formative years of their lives.
  11. Any act or abuse by spoken words, texts, emails, public insult or alike should be considered within the physiological aspects of ragging.
  12. This aspect would also include deriving perverted pleasure, vicarious or sadistic thrill from activity or passively participating in the discomfort of others.
  13. Any act that affects the mental health and self confidence of students can be described in terms of the psychological aspects of ragging.

 Anti Ragging measures

The departments, and premises, whether academic, residential, playgrounds, or canteen, whether located within the campus or outside, and in all means of transportation of students, whether public or private, condone any incident of ragging in any form; and shall take all necessary and required measures, including but not limited to the provisions of these Regulations, to achieve the objective of eliminating ragging, within the institution or outside.

    Action would be taken in accordance with the Regulations advised by the UGC, against those found guilty of ragging and/or abetting ragging, actively or passively, or being part of a conspiracy to promote ragging.

  1. Every fresh student admitted to the institution would be given a printed leaflet detailing to whom he/she has to turn to for help and guidance for various purposes including addresses and telephone numbers, so as to enable the student to contact the concerned person at any time, if and when required, of the Anti-Ragging Helpline referred to in these Regulations, Wardens, Head of the institution, all members of the anti-ragging squads and committees, relevant district and police authorities.
  2. Address by the Chairperson/Principal of the college, during their address to parents/guardians, at  new batch induction, batch inaugurals and other such occasions, would invariably assure the students and parents about full protection and support against any attempt of ragging by seniors while briefly explaining the ‘Anti Ragging Policy’ of the college. The efforts during such meets would be directed towards achieving socio‐academic integration of new entrants.
  3. The institution would  explain to the fresher’s, the arrangements made for their induction and orientation which promote efficient and effective means of integrating them fully as students with those already admitted o the institution in earlier years.
  4. The Principal would advice the fresher’s about their rights as bona fide students of the institution and clearly instructing them that they should desist from doing anything, with or against their will, even if ordered to by the seniors students, and that any attempt of ragging shall be promptly reported to the Anti-ragging Squad or to the Warden or to the Head of the institution, as the case may be.
  5. A leaflet containing a calendar of events and activities laid down by the institution to facilitate and complement familiarization of fresher’s with the academic environment of the institution.
  6. The institution will set up appropriate committees, including the course-in charge, student advisor, Wardens and some senior students as its members, to actively monitor, promote and regulate healthy interaction between the fresher’s, junior students and senior students.
  7. Fresher’s or any other student(s), whether being victims, or witnesses, in any incident of ragging, would be encouraged to report such occurrence, and the identity of such informants shall be protected and shall not be subject to any adverse consequence.
  8. Each batch of fresher’s, on arrival at the institution, shall be divided into small groups and each such group shall be assigned to a member of the faculty, who shall interact individually with each member of the group for ascertaining the problems or difficulties, if any, faced by the fresher in the institution and shall extend necessary help to the fresher in overcoming the same.
  9. It shall be the responsibility of the member of the faculty assigned to the group of fresher’s, to coordinate with the Wardens of the hostels and to make surprise visits to the rooms in such hostels, where a member or members of the group are lodged; and such member of faculty shall maintain a diary of his/her interaction with the fresher’s under his/her charge.
  10.   A round the clock vigil against ragging in the hostel premises, would be done  in order to prevent ragging in the hostels after the classes are over.
  11. It shall be the responsibility of the parents/guardians of fresher’s to promptly bring any instance of ragging to the notice of the Head of the Institution.
  12. Every student studying in the institution and his/her parents/guardians shall provide the specific affidavits for the ant ragging, at the time of admission or registration, as the case may be, during each academic year.
  13. Every student at the time of his/her registration shall inform the institution about his/her place of residence while pursuing the course of study, and in case the student has not decided his/her place of residence or intends to change the same, the details of his place of residence shall be provided immediately on deciding the same; and specifically in regard to a private commercially managed lodge or hostel where he/she has taken up residence.
  14. Social, Cultural and Sports Activities. To ensure a better socio‐cultural mix, social integration is very important between all batches. The college has set up social, cultural, and sports committees, under the charge of a faculty member. Membership of these committees will be on a mixed group pattern, with a cross‐ section of senior and junior students. While on one hand this would help develop the extra‐ curricular activities in the college, on the other hand it would help improve the interaction between students of different batches.
  15. The Head of the institution shall, at the end of each academic year, send a letter to the parents/guardians of the students who are completing their first year in the institution, informing them about these Regulations and any law for the time being in force prohibiting ragging and the punishments thereof as well as punishments prescribed under the penal laws, and appealing to them to impress upon their wards to desist from indulging in ragging on their return to the institution at the beginning of the next academic session.

OTHER MEASURES TAKEN FOR PREVENTION OF RAGGING

College has complaint cum suggestion boxes in the entrance of the college, First Year Class room, near Principals Office and also in Hostel which will be opened by the Head of the Institution on a daily basis for the first three months after admission and thereafter at regular intervals for any complaint/suggestion received.

  1. Boards are displayed in prominent positions about what constitutes ragging, ill effects of ragging and punishments meted out for ragging. Contact persons and their phone numbers are prominently displayed.
  2. CCTV are placed in classrooms, corridors, labs and common rooms to deter students from ragging.
  3. Each hostel will have a full-time Warden, reflecting both the command and control aspects of maintaining discipline and preventing incidents of ragging within the hostel, as well as the softer skills of counseling and communicating with the youth outside the class-room situation; and who shall reside within the hostel, or at the very least, in the close vicinity thereof.
  4. The Warden shall be accessible at all hours and be available on telephone and other modes of communication.
  5. The institution will review and suitably enhance the powers of Wardens; and the security personnel posted in hostels shall be under the direct control of the Warden and their performance shall be assessed by them.
  6. The professional counselors shall, at the time of admission, counsel fresher’s and/or any other student(s) desiring counseling, in order to prepare them for the life ahead, particularly in regard to the life in hostels and to the extent possible, also involve parents and teachers in the counseling sessions.
  7. The institution shall undertake measures for extensive publicity against ragging by means of audio-visual aids, counseling sessions, workshops, painting and design competitions among students and such other measures, as it may deem fit.
  8. In order to enable a student or any person to communicate with the Anti Ragging Helpline, unrestricted access to mobile phones and public phones in hostels and campuses are provided, other than in class-rooms, seminar halls, library, and in such other places that the institution may deem it necessary to restrict the use of phones.
  9. The faculty of the institution and its non-teaching staff, which includes but is not limited to the administrative staff, contract employees, security guards and employees of service providers providing services within the institution, shall be sensitized towards the ills of ragging, its prevention and the consequences thereof.
  10. The institution would give necessary instructions to the employees of the canteens and messing, whether that of the institution or that of a service provider providing this service, or their employers, as the case may be, to keep a strict vigil in the area of their work and to report the incidents of ragging to the Head of the institution or members of the Anti-Ragging Squad or members of the Anti-Ragging Committee or the Wardens, as may be required.
  11. Teachers are advised on inputs relating to anti ragging and the appreciation of the relevant human rights, as well as inputs on topics regarding sensitization against corporal punishments and checking of bullying amongst students, so that every teacher is equipped to handle at least the rudiments of the counseling approach.

PUNISHMENT AND PENALTIES FOR RAGGING

The institution shall punish a student found guilty of ragging after following the procedure and in the manner prescribed herein under:

a) The Anti-Ragging Committee of the institution shall take an appropriate decision, in regard to punishment or otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of ragging established in the recommendations of the Anti-Ragging Squad.

 b) The Anti-Ragging Committee may, depending on the nature and gravity of the guilt established by the Anti-Ragging Squad, award, to those found guilty, one or more of the following punishments, namely;

  1.  Suspension from attending classes and academic privileges.
  2. Withholding/ withdrawing scholarship/ fellowship and other benefits.
  3. Debarring from appearing in any test/ examination or other evaluation process.
  4. Withholding results.
  5. Debarring from representing the institution in any regional, national or international meet, tournament, youth festival, etc.
  6. Suspension/ expulsion from the hostel. vii. Cancellation of admission.
  7. Rustication from the institution for period ranging from one to four semesters.
  8. Expulsion from the institution and consequent debarring from admission to any other institution for a specified period.
  9. Provided that where the persons committing or abetting the act of ragging are not identified, the institution shall resort to collective punishment.

COMPLAINTS ABOUT RAGGING

  • If any individual believes that he or she has been subjected to ‘ragging’ or has knowledge of any such incident, shall file a complaint with the Principal or any staff of the college.
  • This may be done in writing, mail or orally. However, written complaint is preferable
  • Complaint may be lodged by the victim or any witness or bystander because in most cases the victims are too scared to complain.
  • If the informant would like to remain anonymous the secrecy would be maintained.
  • Victim’s secrecy if needed will also be maintained.

ENQUIRY ON COMPLAINTS

  • All complaints will be forwarded to the committee for enquiry.
  • Committee will investigate all reported cases of ragging, in such a way, so as to maintain confidentiality to the extent practicable under the circumstances.
  • The investigations will start within three days of reporting the incident and reports finalized by the ‘Enquiry Committee’ pinpointing the involvement of the accused along with recommendations relating to the punishment will be submitted to the Principal within a period of two weeks.
  • Since delay in taking action can frustrate the complainant so the authorities are prima‐facie satisfied about the errant act of any student, they can in appropriate cases pending final decision suspend the student from the college and the hostel if any after giving reasonable opportunity of being heard.
  • The committee will first hear the complainants and record his or her allegations. The complainant can also produce corroborative material for proof of evidence. If the complainant does not want to depose due to embarrassment a male or female staff (as the case may be)may be asked to record their statement
  • There after the person against whom the complaint was raised is given an opportunity to give an explanation and recorded.
  • The enquiry is then conducted and concluded
  • The report submitted by the enquiry committee is the basis for recommendations of punishment by the higher authorities.

ANTI RAGGING COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Chitraa R Chandran

Convener

9840425789

2

Dr. Venkatakrishanan

Member Secretary

9841109234

3

Dr. S. Balagopal

Member

9444039411

4

Dr. Pradeep

Member

9840778878

5

Dr Ashokan

Member

9976388886

6

Mr. Selvakumar

Non teaching- Member

9789444478

7

Mr. Veylayutham

Public Representative Member

9941323064

8

Mr. Mano Bharathi

Media Representative Member

9444471470

9

Mr.  Selvamani

NGO Member

9840328138

10

Mr. Sundar

Parent Representative

 

11

Mr. B. Karthik

Day scholar

9500935785

12

Mr. Amarnath

Boys Hostel Student

7904231821

13

Ms. S. Divya

Girlss Hostel Student

9965575847

14

Mr. Harshavarthan

Day scholar

9840793311

15

Ms. D. Ashwini

Second Year

9789042155

16

Mr. Manikandan

Management Representative

9444843333

ANTI RAGGING SQUAD

 

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

COLLEGE

1

Dr. Vandhana James

 

9840648846

2

Dr. Parthasaradhi

 

9704586804

3

Dr. B.  Anand

 

9489062672

4

Dr. Pravina Fernando

 

9444067836

HOSTEL

5

Dr. Vaishnavi

 

8668012471

6

Dr Nobin Mathew

 

9941789873

7

Dr. Rathinavel Pandian

 

9788045975

PUBLIC PLACE

8

Dr. Jai Santhosh Manikandan.V

 

9841998625

9

Dr. Sunil Chandy Varghese

 

9840648845

10

Dr. Gayathri

 

8148392494

11

Dr. Anitha

 

9841022969



INTERNAL COMPLAINT COMMITTEE genderharrassment@tagoredch.in

What is Gender Harassment

Sexual Harassment includes such unwelcome sexually determined behaviour, as physical contacts and advances, sexually coloured remarks, showing pornography and sexual demands whether by words, gestures or actions. Such conduct can be humiliating and may constitute a health and safety problem. It is discriminatory when the complainant has reasonable grounds to believe that his or her objection would disadvantage them in connection with employment, including recruiting or promotion or when it creates a hostile working environment.

Sexual harassment is emotionally abusive and creates an unhealthy, unproductive atmosphere at the workplace. Sexual harassment cases can be classified into two categories - quid pro quo and creation of a hostile working and studying environment:

 (a) Under the quid pro quo (meaning this for that) form of harassment, a person or authority, usually the superior of the victim, demands sexual favours for getting or keeping a job benefit and threatens to fire the employee if the conditions are not met.

 (b) A hostile work or student environment arises when a co-worker, co-student, teacher or supervisor creates a work environment through verbal or physical conduct that interferes with another co-worker’s job performance or creates the workplace atmosphere which is intimidating, hostile, offensive or humiliating and experienced as an attack on personal dignity. For example an employee tells offensive jokes. No person shall indulge or caused to be indulged under instructions from superior in sexual harassment of co-workers.

Gender Harassment policy

  Objectives of the Policy Sexual Harassment policy of Tagore Dental College & Hospital has been framed keeping the following objectives in view:-

1. To fulfil the directives of the Hon’ble Supreme Court enjoining all employers to develop and implement a policy against sexual harassment at the work places.

 2. To evolve a permanent mechanism for the prevention and redressal of sexual harassment cases and other acts of gender based violence at the college.

 3. To ensure the implementation of the policy in letter and spirit through proper reporting of complaints and their follow-up procedures.

4. To promote a social and psychological environment this will raise awareness about sexual harassment in its various forms.

 5. To generate public opinion against sexual harassment and all forms of gender-based violence.

 6. To make the commitment to ensure an environment without gender bias or gender based discrimination in the college campus. Whereas Sexual Harassment infringes the Fundamental right of a woman to gender equality and her right to life and live with dignity, which includes a right to a safe environment free from Sexual Harassment.

To adopt Sexual harassment policy at Tagore Dental College & Hospital will mean:

1. Commitment of the college to eradicate and prevent Sexual Harassment and to express absolute prohibition sexual harassment of female employees and students at work place and campus.

 2. To make the college campus and work place free of sexual harassment for woman. The rules seek to create and maintain an academic and work environment free of sexual harassment for female students and employees in the campus.

 3. Define sexual harassment both as quid pro quo and hostile work environment and an explanation of the conduct and the penalties for substantiated sexual harassment conduct.

4. A detailed outline of how and whom to complain in case of sexual harassment and grievance procedures to be used.

 5. Clear understanding and strict rules regarding harassment by third party like, clients, visitors, patients, attendants, relatives etc.

6. Express commitment to keep all sexual harassment complaints and procedures confidential & time bound.

 7. Clear statement that anyone found guilty of sexual harassment after investigation will be subject to immediate and appropriate disciplinary action.

 8. Anti retaliation policy providing for protection against retaliation to complainants, witnesses, complaint committee members & other employees involved in prevention & complaint resolution.

9. To develop various promotional materials, organizing seminars and workshops.

 10. Steps the authorities can take to prevent sexual harassment.

11. A policy/ procedure designed to deal with complaints of Sexual Harassment as one of the strategies to deal with the problem.

AIMS & OBJECTIVES

  • To prevent discrimination and sexual harassment against women, by promoting gender amity among students and employees;
  • To make recommendations to the Principal for changes/elaborations in the rules for students in the prospectus and the bye-laws, to make them gender just and lat down procedures for the prohibition, resolution, settlement and prosecution of acts of  discrimination and sexual harassment against women, by the students and the employees;
  • To deal with cases of discrimination and sexual harassment against women, in a time bound manner, aiming at ensuring support services to the victimized and termination of harassment;
  • To recommend appropriate punitive action against the guilty party to the principal.

ROLES & RESPONSIBILITIES

  • To maintain a workplace and learning environment free of sexual harassment and intimidation thereby ensuring safety for all employees and students.
  • To handle, review and address all complaints received in a fair and timely manner.
  • To assist and provide all necessary facilities for the complainant.
  • To develop relevant information, communication and training materials for gender sensitization.
  • To remove gender disparity and protect the fundamental rights of all employees and students.

WHAT CONSTITUTES GENDER HARASSMENT

For the purpose of this policy “Sexual Harassment” shall include, but will not be confined to the following:

  • Unwelcome sexual advances, requests for sexual favours, and/ or verbal or physical conduct of a sexual nature made, either explicitly or implicitly, in return for a term or condition of teaching/ guidance, employment, participation or evaluation of a person’s engagement in any college activity; 
  • When unwelcome sexual advances and/or verbal, non-verbal, or physical conduct such as loaded comments, remarks or jokes, letters, phone calls or through e-mail or any other communication mediums, gestures, showing of pornography, lurid stares, physical contact or molestation, stalking, sounds or display of a derogatory nature, have the purpose or effect of interfering with an individual’s performance or of creating an intimidating, hostile or offensive environment; 
  • Forcible physical touch or molestation; Eve teasing, innuendos and taunts, physical confinement against one’s will and any other act to impinge upon one’s privacy;
  •  Any act or conduct by a person in authority and belonging to one sex which denies or would deny equal opportunity in pursuit of education or career development, or otherwise making the environment at the Institute hostile or intimidating to a person belonging to the other sex; 
  • Any such conduct committed by a third party or outsider in relation to a student, teacher or non-teaching employee, or vice versa during the course of a person’s engagement with the institution.
  • Stopping a vehicle and asking a female who is a stranger, if she wants a lift in the vehicle. 
  • Speaking to woman who is strangers and touching woman from passing vehicle.
  •  Cruising in vehicle looking for females to harass.
  • Stopping and asking woman for directions with a view to harass her.
  •  Pursuing and stalking former girl friends.
  • Gossiping and spreading information about a woman’s private life.
  • Ridiculing a woman on the basis of her colour, ethnicity, dress or physical appearance

COMPLAINTS ON GENDER HARASSMENT

  • Any woman complaining of sexual harassment shall prefer a complaint before the following authorities at the earliest point of time and in any case within 30 days from the occurrence of the alleged incident. 
  • The complaint shall contain all the material and relevant details concerning the alleged sexual harassment including the names of the contravener and the complaint shall be addressed to the complaint committee.
  • If the complainant feels that she cannot disclose her identity for any particular reason, the complainant shall address the complaint to the head of the institution / Principal and hand over the same in person or in a sealed cover. 
  • Upon receipt of such complaint, the head of the institution shall retain the original complaint with him and send to the complaint committee a gist of the complaint containing all material & relevant details other than the name of the complainant & other details which might disclose the identity of the complainant.
  • Oral Complaints should be reproduced in Writing.   It shall be duty of the Authority/ person before whom an oral complaint is made to reduce the said complaint in writing and read out the complaint to the complainant in the language requested by the complainant and obtain the signature of the complainant.

ENQUIRIES ON GENDER HARASSMENT

  • Informal method of resolving complaints shall be the part of complaint mechanism to provide platform to resolve the complaint or to stop the harassing behaviour before the complaint escalate into full blown formal complaint. 
  • After a complaint of Sexual Harassment has been made, the aggrieved woman may request the Internal Complaints Committee to resolve the matter by conciliating between the parties before the commencement of the enquiry proceedings. 
  • Authorized members of subcommittee, from within the committee or otherwise appointed, shall try to resolve the complaint informally first without the committee intervention, before the complaint goes to the formal channels of complaints committee. 
  • Any settlement brought about by such Dispute Resolution must be mutually acceptable to both the aggrieved woman and defendant. 
  • Where any settlement between the aggrieved woman and defendant is reached, the Internal Complaints Committee will record the Dispute Resolution process and the settlement reached; and will send it to the Principal, who shall implement the terms of the settlement, to the extent required therein. A copy of the same will be furnished to the aggrieved woman and the defendant. 
  • Notwithstanding the settlement reached in the dispute resolution process, the aggrieved woman shall have the right to withdraw from any dispute resolution process undertaken or to challenge any settlement on the ground that her consent for the settlement was obtained by force, fraud, coercion or undue influence or on the ground that the terms of settlement have been breached within a week. 
  • Any Dispute Resolution carried out by the Internal Complaints Committee shall be completed within a period of two weeks from the date of the receipt of the complaint. 
  • Where no mutually agreeable settlement can be reached during such above-mentioned Dispute Resolution process, the Internal Complaints Committee shall proceed to conduct the enquiry as per the procedure prescribed

     

      

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT NUMBER

1

Dr. Chitraa R. Chandran

Convener

9840425789

2

Dr. Premalatha,

External Expert

98401 35304

3


Dr. B. Bhuvaneswari ,  


Member


9789912002

4

Dr.C.J. Venkatakrishnan

Member

9841109234

5

Dr. R. Jayaprakash,

Member

9840203173

6

Dr. Helen

Member

8220178774

7

Mr. Selvakumar,  Accounts officer

Member

9789444478

8

Ms. Chitra

Student Member

9176789361

9

Mr. N. Deva Kumar

Student Member

8778941351

 

STAFF GRIEVANCES & WELFARE COMMITTEE                                                                                               staffgrievance@tagoredch.in

 OBJECTIVES

  • The purpose of creating the SGWC is for facilitating all staff members to seek redress of their grievances.
  • The Staff Grievance Procedure is designed to provide a fair and equitable resolution for concerns that are not resolved amicably among the staff. 
  • The Grievance Policy and Procedure aims to resolve problems arising from internal working relationships and sets out the process for dealing with such problems.
  • It enables individuals to raise issues with management about their work, their superior, or colleagues actions that affect them.
  • The Grievance Policy and Procedure is also used to raise and address issues in relation to harassment and victimization.

STATEMENT OF RIGHTS:

  • All eligible institutions’ staff members have the right, and are encouraged, to use the Staff Grievance Procedure to address unresolved work-related issues.
  • All grievances are treated confidentially when required. In the event that it is necessary to consult with other individuals in order to obtain information pertinent to the grievance, the grievant and respondent will be notified.
  • The grievant, respondent, and panelists when constituted will have access to all information pertinent to the grievance.
  • All participants are permitted a reasonable amount of time for the grievance process.
  • No staff member will be reprimanded, harassed, retaliated against, discriminated against, or adversely treated for using or participating in the Staff Grievance Procedure.

ROLE OF SGW COMMITTEE MEMBERS:

The committee members receive grievance from faculty or staff of the institution.  They also receive welfare requests from the staff or faculties.  They then meet to analyze the type of grievance and do the needful to neutralize the grievances through amicable settlements.    If it is an issue that requires the involvement or sanctions from the management, then it is presented to the concerned authorities.  The decision of the management is then conveyed to the grievant and actions taken regarding the matter to settle the issue.  If the higher authority requires a meeting with the grievant, then a meeting with the authority and the grievant is arranged.  The issue raised and the matters settled are recorded and communicated as required.

GENERAL RULES

  • Regular process of appointments, resignations, salaries, promotions etc. will be only partly under the purview of and administration of the staff grievance committee.
  • The aggrieved staff shall approach the staff grievance committee for any grievances that are not resolved among themselves or through the head of the department.
  • A grievant must be a permanent staff of this institution when he or she initiates the grievance procedure. 
  • At the time of appointment all the faculties and staff will be told about the grievance procedures of this institution.
  • The members of the grievances committee shall receive grievances directly from the grievant or those directed through the principal.

STAFF GRIEVANCES:

  • Faculty/Staff grievances are classified into two main types for administrative reasons.:
  • Decision taken at management level such as those connected with appointment, salaries, promotion, resignation, etc.
  • Decisions take at the principals level such as those concerned with matters such as duties, academic freedom, leave, working hours, permissions, incentives, reimbursements, working conditions, gender bias, religion, caste, disability, recreation facilities, dining facilities, transport, department requirements, etc..

    STAFF GRIEVANCES COMMITTEE

    SL.NO

    NAME OF THE MEMBER

    DESIGNATION

    CONTACT  NUMBER

    1

    Dr. Chitraa R Chandran

    Chairperson

    9840425789

    2

    Dr. Balagopal

    Secretary

    9444039411

    3

    Dr. Venkatakrishanan

    Member

    9841109234

    4

    Dr. Jimson

    Member

    9940309211

     

    MANAGEMENT REPRESENTATIVE

    5

    Mr. Manikandan

    -

    9444843333

 

 

 ANTI TOBACCO MONITORING COMMITTEE

Tobacco is strictly prohibited in the campus. Students are advised against the usage of tobacco, drugs and drinking and also the ill effects are stressed. Boards are placed and we have monitoring committee to regulate the students.

The anti tobacco monitoring committee comprises the following people:Tobacco is strictly prohibited in the campus. Students are advised against the usage of tobacco, drugs and drinking and also the ill effects are stressed. Boards are placed and we have monitoring committee to regulate the students

Anti tobacco monitoring committee 

1.

Dr. Chitraa R. Chandran

Principal

9840425789

2.

Dr. Venkatakrishnan

Vice Principal

09841109234

3.

Dr. Jimson

Professor

9940309211

4.

Dr. Parthiban

Reader

9443529399

5.

Dr. Asokan

Reader

9976388886

6.

Dr Delfin Lovelina

Senior Lecturer

9894525536

7.

Dr Anand

Senior Lecturer

9498062672

8.

Mr Arshad Khan

Accounts Assistant

9710543511

9.

Ms E. Saranya

Hygienist

9655173321

10.

Mr Soorya

CRRI

8610323176

 

 

STUDENTS GRIEVANCES COMMITTEE

studentaffairs@tagoredch.in

The function of the cell is to look into the complaints lodged by any student, and judge its merit. The Grievance cell is also empowered to look into matters of harassment. Anyone with a genuine grievance may approach the department members in person, or in consultation with the officer in-charge Students’ Grievance Cell. In case the person is unwilling to appear in self, grievances may be dropped in writing at the letterbox/ suggestion box of the Grievance Cell at Administrative Block. Grievances may also be sent through e-mail to the officer in-charge of Students’ Grievance Cell.

Objective:The objective of the Grievance Cell is to develop a responsive and accountable attitude among all the stakeholders in order to maintain a harmonious educational atmosphere in the institute.

A Grievance Cell should be constituted for the redressal of the problems reported by the Students of the College with the following objectives:

  • Upholding the dignity of the College by ensuring strife free atmosphere in the College through promoting cordial Student-Student relationship and Student-teacher relationship etc.
  • Encouraging the Students to express their grievances / problems , general drawbacks and limitations freely and frankly, without any fear of being victimized.
  • To support, those students who have been deprived of the services for which he/she is entitled.
  •  To make teaching and supporting staff responsive, accountable, courteous in dealing with the students.
  •  To ensure effective solution to the student grievances with an impartial and fair approach.
  • Suggestion / complaint Box is installed in front of the Administrative Block in which the Students, who want to remain anonymous, put in writing their grievances and their suggestions for improving the Academics / Administration in the College.
  • Advising Students of the College to respect the right and dignity of one another and show utmost restraint and patience whenever any occasion of rift arises.
  • Advising All the Students to refrain from inciting Students against other Students, teachers and College administration
  • Advising all staffs to be affectionate to the Students and not behave in a vindictive manner towards any of them for any reason.
  • The Cell is vested with the authority to settle any type of grievances raised by the students of the college.
  • Get suggestions from the students for improvement
  • Give the students the sense of participation in problem solving.
  • Clear misunderstandings and false notions.
  • Restructure policies in light of grievances.

Scope :The cell will deal with Grievances received in writing from the students about any of the following matters:-

  • Academic Matters: Related to timely issue of duplicate Mark-sheets, Transfer Certificates, Conduct Certificates or other examination related matters.
  • Financial Matters: Related to dues and payments for various items from library, hostels etc.
  • Other Matters: Related to certain misgivings about conditions of sanitation, preparation of food, availability of transport, victimization by teachers etc.

Exclusions

  • The Students Grievances Redressal Cell shall not entertain the following issue:-
  •  Decision of Executive Council, Academic Council, Board of Studies and other Administrative or Academic Committees.
  •  Decision taken by the Academic council with regard to disciplinary matter and conduct.
  • Decision by the competent authority on assessment and examination results.
  • Decisions of the Management about admission in any courses offered by the Institute.
  • The decision taken by the Principal on the deliberation of the Students Grievances Redressal Committee shall be final and binding on the applicants.

Functions :

  • The cases will be attended promptly within a week to 10 days, on receipt of written grievances from the students
  • The cell formally will review all cases and will act accordingly as per the Management policy
  • The cell will give report to the authority about the cases attended to and the number of pending cases, if any, which require direction and guidance from the higher authorities.
  • To coordinate between Students' sand Department to redress the grievances.
  • There are Transport and Hostel committees working under this committee.

Approach to student grievance resolution emphasizes:  

  • Fairness and impartiality 
  • The handling of grievances informally where possible 
  • The principles of natural justice and procedural fairness 
  • Effective, reciprocal communication and feedback 

Procedure for lodging complaint :

  • The students may feel free to put up a grievance in writing/ and drop it in boxes. The suggestion boxes will be opened every Monday.
  • The Grievance Cell will act upon those cases which have been forwarded along with the necessary documents.
  • The Grievance Cell will assure that the grievance has been properly solved in a stipulated time limit provided by the cell.

Appellate Authoritv

The Chairman of the CT Group of institution will be Appellate Authority.

Mail ID- studentaffairs@tagoredch.in and transport@tagoredch.in

STUDENT GRIEVANCES CELL

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  N0

1

Dr. C.J. Venkatakrishanan

Convener

9841109234

2

Dr. Makesh Raj

Member Secretary

9791071687

3

Dr. Job Jacob Anison

Member

9444778918

4

Dr. N. Balaji

Member

9941348601

5

Dr. Jacob Mathew Philip

Member

9840588335

6

Dr. Virundambal

Member-Girls Hostel Warden

9791376098

7

Dr. R. Rajesh

Member

9840084384

8

Mr. Senthilnathan

Non Teaching-Member

9994118074

9

Mr.  Lavi

Member- Boys Hostel warden

8531865585

STUDENTS  MEMBERS

10

Mr. J. Harish

Second year

9655396201

11

Ms. Pooja Dharshini

Third Year

7358135566

12

Mr. Anudeep Reddy

CRRI

9444231971

13

Mr. Suriya

Boys hostel representative

9842527298

14

Ms. Janani

Girls hostel representative

9840905516

15

Ms. Rubesh

Bus students representative

9629559441

    16 Ms. Yazhini      Bus students representativ           7358639620

DENTAL EDUCATION UNIT   

 cde@tagoredch.in, curriculum@tagoredch.in and  extracurricular@tagoredch.in

The Dental Education Unit of Tagore Dental College (DEU/TDC) was formed in the year 2011. The Principal, Dr Chitraa R Chandran nominated the Vice Principal, Dr. S. Balagopal to be the Chairman of the DEU/TDC.  Under the DEU/TDC, two sub committees were created. They were

1. Curriculum Committee

 2. Continuing Dental Education and Training Committee. 

THE PURPOSE OF THE DEU/TDC:

As the TDC is affiliated to the TN Dr MGR Med University, the curriculum followed is formed and given by the University.  There is little change that the institution can make to the curriculum that is given by the University.  Yet from time to time the university communicates curricular changes suggested for improvement particularly in the area of assessment of candidates. 

The institution has some liberty in the methods adopted by it to facilitate the students in acquiring the stipulated knowledge and training.  In this area the dental education unit keeps abreast of researches and effective incorporation of methodologies that have helped learners in other institutions globally. 

Further the DEU guides the various departments of this institution in acquiring and attempting the rational advancement adopted by other successful institutions. The members of the DEU of the institution meet regularly with scheduled notices to its members. 

They discuss various issues brought out by the members with respect to education, training and assessment of the students as well as faculty, infrastructure facilities and teaching materials.  The outcome of the meetings is recorded and communicated to the principal who after thorough scrutiny and feasibility assessment acts on implementation of the recommendations. 

THE OBJECTIVES OF THE DEU OF TDC INCLUDES:

  1. It is an important segment of the TDC which works for the continuous enhancement of the proficiencies of the teachers and the betterment of the learning experience for the students.
  2. Helps wherever possible in the educational processes of the various departments of the college. 
  3. Help wherever possible to improve upon the skill development training given to the students in the various departments of the college. 
  4. Make recommendations to the university through the head of the institution when appropriate, regarding curricular modifications and university examinations. 
  5. Review and coordinate with the departments to achieve the learning objectives in all the aspects of the curriculum that is specified by the Dental Council of India and that is stipulated by the university.
  6. Ensure that the curriculum followed by the departments is in compliance with DCI and the University and also help in elevating the standards of education and training to National and International benchmarks.
  7. Help draw Academic Calendar and schedule Time Table to see that adequate time is spent in each department as per DCI and University requirements.
  8. Monitor and ensure the quality of dental education and strategies introduced in the various departments of the college in improving teaching learning methods and assessments.
  9. To explore and implement strategies that will continuously improve the professionalism and excellence amongst the clinical students.
  10. The DEU/TDC shall also be responsible for the conduct of faculty skill enhancement workshops on a frequency dictated by need base.
  11. The DEU/TDC work to educate the faculty on newer concepts in educational technology and training them to utilize these to give better learning experience.
  12. The DEU/TDC helps with appropriate suggestions on
    1. Regular Formative student assessment to enhance students interest in learning and improve their performance.
    2. Regular Student Feedback and assessments on staff to improve the effectiveness of teaching and learning.
    3. Scrutinize university examination performances in the different departments and provide guidance whenever required.
    4. Regularly scheduled remediation classes for weaker students.
    5. Regular Parent/Guardian Teacher Meetings
    6. Parent/Guardian, Patient and community feedback for quality assessment from stake holders.
  13. The DEU/TDC will be responsible to conduct annual student orientation programs for the new students.
  14. Conduct Graduation ceremony for the Graduates and honor the academic performers.
  15. The DEU/TDC ensures the development of a Standard Operating Procedures (SOP) for every department for the better understanding of the protocols of the department for the students and staff.
  16. Promote understanding of safe practices and best practices in dental education, training and treatments.
  17. Ensure conduct of regular clinical society meetings and CDE programs and workshops for the benefit of the students and faculties.
  18. Encourage publishing of Research finding, Clinical materials etc.

    DENTAL EDUCATION UNIT

    SL.NO

    NAME OF THE MEMBER

    DESIGNATION

    CONTACT  NUMBER

    1

    Dr. Balagopal

    Chairman

    9444039411

    2

    Dr.Vandana James

    Member Secretary

    9840648846

    3

    Dr. Priyadarshini

    Member

    9444843900

    4

    Dr.Bala Jagannath Gupta

    Member

    9176617290

    5

    Dr. Makesh Raj

    Member

    9791071687

    6

    Dr. Narasimman

    Member

    9884242784

    7

    Dr. Rajesh

    Member

    9840084384

    8.

    Dr. Kameswaran

    Member

    9789854733

    9.

    Dr. Parvathi

    Member

    9941466958

    10.

    Dr. Nivedha

    Member

    9966017103

    11.

    Dr. Tamilesai

    Member

    9952380005

    12.

    Dr. A. Nandhini

    Member

    8248254477

LIBRARY COMMITTEE   library@tagoredch.in

Necessity of Library committee:

  1. The librarian requires the library committee to interpret the needs of the library to the committee.
  2. In the absence of a library committee, the librarian would find himself defenseless and unprotected, so the library committee may serve as a safe guard of a librarian.
  3. To overcome financial troubles, the library committee is too much necessary.
  4. Working as an active member of a library committee a librarian can prove himself as an efficient administrators.
  5. The committee assesses the financial needs of the library in accordance with the national library standards.
  6. The committee ensures understanding between the readers and the library policies.
  7. The committees having strong voice can easily convince the authorities and the public.
  8. Keep the librarian alert.
  9. Helps the librarian in the smooth functioning of the library.
  10. Appoint qualified and efficient librarian.
  • To hold meetings once in a month to discuss important issues regarding the library
  • To make decisions regarding the purchase of books in consent with the HOD’s of other departments.
  • Making the library fully automated.
  • To monitor the ratio of library books to the number of students enrolled.
  • To involve all the faculty members in the selection of books pertaining to their subject.
  • To visit the libraries of their institutions and recommend the addition of new journals.
  • To suggest extra working hours of the library when needed.
  • To procure annual feedback from the students and staffs for the upgradation of library.

FUNCTIONS OF THE COMMITTEE

  • providing necessary information resources and services
    • Offering  access to library resources  via webpages and online
    • promoting extensive Development in  research activities
    • Encouraging reading habits with available  resources  
    • Safe guarding  user's  right of information
    • Allowing diversity of views  of Student  and faculty research works
    • Enriching the opportunities  in the field of dentistry
    • Advising on Funding  needs to provide quality of services needed for institute

LIBRARY COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Saikrishnan

Chairman

9840127452

2

Dr. Parthasaradhi

Member Secretary

9704586804

2

Dr. S. Prasanna

Member

9940250857

3

Dr. S. Parvathi

Member

9941466958

5

Dr. Kameswaran

Member

8248015374

6

Dr. K. Mahalakshmi

Member

9840504523

7

Dr. Bala Jagannath Gupta

Member

9176617290

8

Dr . B. Anandh

Member

9498062672

9

Dr. Anisha

Member

8344866709

10

Dr. Nivedha Subburaman

Member

8248231080

11

Dr. Helen

Member

8220178774

CULTURAL & SPORTS COMMITTEE                   cultural@tagoredch.in, sports@tagoredch.in 

Objectives of the committee

  • An annual intra collegiate sports and cultural event is conducted to enrich the students in sports, dance, instrumental and vocal music, art etc., 
  • The competitions are conducted every year which act as a platform nurturing budding talent. 
  • The best talents are selected to represent the college in intercollegiate sports and cultural meet

ACTIVITIES OF THE COMMITTEE

  • To hold meetings twice a year to discuss about timing of events related to MIDAS, MOKSHAA, GITANJALI. 
  • To plan and decide the events related to sports and culturals.
  • To regulate and categories group and individual events(boys and girls).
  • Preliminary short listing of candidates.
  • Assigning staffs for each events(group & individual)  
  •  To introduce PET for training and motivating the selected candidates.
  •  Providing atmost facilities and equipment for the training.
  •  Round the clock lookout for sponsors. 
  • Collecting and maintaining the funds to be utilized for attire, materials and choreographer for sports and culturals respectively. 
  • TDCH Sports and Cultural Funds to be maintained and perform monetary check after every event

FACILITIES FOR INCAMPUS COMPETITION

  • Fixing the venues for indoor/outdoor events.
  •  Blocking the dates well in advance for using the grounds for outdoor events.
  •  Approving the students selected for various events by the committee and the management in regards with their regularity & performance in college. 
  • Procuring & Handling of college equipments with assigned staff. 
  • Providing First Aid, Emergency and other healthcare assistance. 
  • Assigning staffs and intern incharge for both Indoor & Outdoor events. 
  • Finalizing the dates for valedictory and Chief guest

FACILITIES FOR SENDING STUDENTS FOR COMPETITION

  • The students are being selected for the out campus events
  • Approving the students selected from various events by the committee and the management in regard with their regularity & performance in college.
  • Procuring & Handling of college equipments, ensuring they are returned after use by the staff & student coordinator.
  • Providing First Aid, Emergency and other healthcare assistance.
  • Assigning staffs and intern incharge for both Indoor & Outdoor events.
  • Transport facilities being arranged for the students

CULTURAL & SPORTS COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

DR . R. JAYAPRAKASH

CHAIRMAN

9840203173

2

DR JAI SANTHOSH MANIKANDAN

MEMBER SECRETARY

9841998625

3

DR. VANDHANA JAMES

MEMBER 

9840648846

4

DR. SUNIL CHANDY VARGHESE

MEMBER

9840648845

5

DR LOKESH

MEMBER

9940355355

6

DR. RAJESH RAMAN

MEMBER

98400 84384

7

DR. M. ANISHA SEBATNI

MEMBER

8344866709

8

E. RAGUL BALAJI (CRRI)

SPORTS SECRETARY

9003832555

9

L. MARSHAL (IV YEAR)

SPORTS DEPUTY SECRETARY

9698862118

10

L. CATHERINE ANGEL (CRRI)

CULTURAL SECRETARY

9962369958

11

SIVARANJINI (IV YEAR)

CULTURAL DEPUTY SECRETARY

8489412143

STUDENTS  FEEDBACK COMMITTEE                                                                   studentsfeedback@tagoredch.in

AIMS AND OBJECTIVES OF FEEDBACK

  • Assess and promote excellence in the teaching/learning process
  • Meet the educational needs of students and community by continually monitoring instructional performance.
  •  Provide a constructive framework for evaluating faculty performance by identifying areas of strength and areas for improvement in classroom instruction.
  •  Provide a basis for professional growth and development
  • Contributing to monitoring and review of quality and standards
  • Ensuring the effectiveness of course design and delivery
  • Enabling a dialogue with students
  • Helping students reflect upon their experiences
  • As part of the teaching and learning process
  • Identifying good practice
  • Measuring student satisfaction
  • Contributing to staff development

The functions of the feedback committee are as follows:

  • Formulating a feedback questionnaire  to assess the teaching system
  • Distributing the forms to the students and collecting it back through the staff members
  • Analysis of the feedback forms
  • Discussing the forms with the staff members
  • Formulating effective measures to improve and enhance the learning process
  • Formulate or modify the curriculum in association with Dental Education Unit.
  • Recommendations about improving faculty performances.
  • Conduct Faculty Training Programs.

MECHANISM OF OBTAINING FEEDBACK AND ANALYSIS

A questionnaire on feedback on Teaching and Teachers is prepared by the Students Feedback Committee and discussed with the Principal for corrections and alterations. This is then printed or photocopied and distributed to the staff members. Necessary alterations are made on the advice of other staff members or management and fresh one prepared for the subsequent year.

Feedback is generally obtained by distributing questionnaire to the students in the class. This is generally done twice a year. Every staff member gets a feedback about his or her performance form the students at the end of the class, anytime in the year. They are marked anonymously by students selected at random (at least about 70-80% of students who volunteer for the same).

The scored sheets are then sent to the administrative office for computing. The result sheets are given to the HOD to take corrective action and counsel the staff. The results are then obtained by the feedback committee and comparative performances are analysed. The strengths and weakness of each staff are analysed and report prepared and submitted to the Principal for further action. We distinguish between positive and negative feedback. We define positive feedback as feedback on accomplishments, strengths, and correct responses, and negative feedback as feedback on lack of accomplishments, weaknesses, and incorrect responses

          The action taken report is sent by the respective Heads of Department. The performance of the staff in the previous and subsequent years is compared and improvements noted. If no improvements are noticed warning is given to the staff.

          Based on the requirements of the staff, Teachers training Programs are conducted in the college, specifically on the needs of the staff. The faculties are also encouraged to attend Faculty training programs conducted by various institutions and organizations.

          Feedback through questionnaires is generally considered to be relative or indicative rather than absolute. It may be affected by factors such as the timing of the distribution of the questionnaire and whether it is distributed ‘in-class’ or by some other means.

STUDENT FEEDBACK ON COURSE

            Course goals explain what students will gain from the course. Setting goals is the first step towards structuring the course well. And it can make or break your course, because courses that do this well get great reviews in our marketplace, whereas the ones that do this badly get poor reviews.

A general Feedback on the course conducted in the college is needed to see if the goals of the college is achieved and if restructuring of the course or pattern is needed to improve the curriculum. This gives us insight about the satisfaction of the students, their confidence levels of practising various aspects of Dentistry, the ambience and facilities of the college, the help and assistance from the staff to gain knowledge and skill, extent of course coverage.

 The questionnaire format for obtaining feedback on the course concentrates on these core topics

  • Extent of Course Content, coverage and Relevance in daily life
  • Providing feedback on student’s performance
  • Efforts taken by the staff to teach and to evaluate clinical work
  • Overall rating of the department
  • Confidence level, Knowledge, Skills & Analytical abilities acquired

STUDENTS  FEEDBACK COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Job Jacob Anison

Chairman

9444778918

2

Dr Preethi

Member Secretary

9677215734

3

Dr Deepika. C

Member

7904327300

4

Dr .Vignesh Vikram

Member

9962544974

5

Dr. Subhashini

Member

7358569960

6

Dr. Nobin Mathew

Member

9941789873

7

Dr. Jacob

Member

9840588335

8

Dr Jai Santhosh Manikandan

Member

9841998625

9

Dr. Nivedha Subburaman

Member

8248231080

10

Dr. Vaishnavi

Member

8668012471

11

Ms Krishanga Srivatsava

Final year student

9176870159

12

Ms. Hemalatha

CRRI

7598173842

 

PURCHASE  & STORES COMMITTEE                   purchase@tagoredch.in

OBJECTIVES OF THE COMMITTEE

• To maintain uninterrupted flow of goods and services to support the development schedules of the Institute.

• To procure goods and services economically at a cost consistent with the quality and service required. However, generally all purchases may be attempted at the lowest cost.

• To maintain Organization reputation and credibility in the market by fair evaluation of bids and quotations, transparent, timely issue of purchase order or contracts and timely payment of dues.

  • Effective Material Planning
  • Purchasing
  • Procuring & Receiving
  • Storing & Inventory control
  • Supply & Distribution of Materials
  • Quality Assurance.
  • Proper customer & Supplier Relationship
  • Improved Departmental Efficiency
  • Efficient Production scheduling
  • Prepare specifications &standardization of materials/Equipment
  • Forecasting demands and quality of material requirements.
  • Quality control of material purchased.
  • Materials handling.
  • Smooth flow of materials in and out

FUNCTIONS OF THE COMMITTEE

• Procurement of stores through indigenous and foreign sources as required in accordance with the rules in force.

• Checking of requisitions/purchase indents.

• Monitoring and tracking of budgets and utilization of funds as per the Annual Budget.

• Selection of suppliers for issue of enquiries.

• Issuing enquiries/tenders and obtaining quotations.

• Preparation of comparative statement.

 • Preparation of Sanction Sheet.

• Issue of Purchase Orders.

• Follow-up of purchase orders for delivery in due time

• Verification and passing of suppliers’ bills to see that payments are made promptly.

• Correspondence and dealing with suppliers, carriers etc., regarding shortages, rejections etc.,

• Maintenance of purchase records.

• Maintenance of progressive expenditure statement, sub-head wise.

• Maintenace of vendor performance records/data.

 • Maintenance of Central Stores.

• Annual Maintenance Contracts.

• Maintenance of records of Advance and settlement.

• Serving as an information center on the materials’ knowledge i.e. their prices, source of supply, specification and other allied matters.

            MAINTENANCE & PHYSICAL VERIFICATION OF STOCKS & ASSETS

As per Audit requirement, maintenance and annual verification of Asset & Stocks is mandatory. The following guidelines have been laid down for information and compliance of all concerned.

1. Maintenance of Assets & Stocks:

 (a) Each department hostel shall maintain two types of registers namely Asset Register and Stock Register. (i) Asset Register: There should be two Asset Registers. 1. Equipment Asset Register. 2. Furniture Asset Register. (ii) Stock Register: This should have entries of consumables. Departments may maintain more than one Consumable Stock Register for different items.

(b) Assets & Stocks Register (both hard & soft copies) shall be maintained by each Dept Hostel.

(c) HOD, Warden shall be the custodian of assets in their respective Department / Hostel.

2. Annual Verification of Assets & Stocks:

Verification shall be on the basis of the Assets & Stock Register maintained in the Department /Hostel etc.

 a. Schedule of Verification: The physical verification shall be conducted during the month of April every year. Approved reports of the Verification of Asset (both hard and soft copy) must be sent to stores Section on or before 30th April.

b. Committee for Verification: The committee for verification consists of three members of the Purchase committee. The Committee, shall be formed by the Principal .

Duties of the Committee:

  1. To ensure that the materials are physically available according to the nomenclature, description, specification shown in the Assets & Stock Register.
  2. Report of Assets: Verification Report of Assets along with the findings shall be recorded in the Asset Register Report of the verification duly approved by the HoD, must be forwarded to the Stores Section on or before 30th of April.
  3.  Report of Stock: Verification Report of Stocks be approved HoD and be recorded and maintained in the concerned department.
  4. Discrepancies: Discrepancies, including shortage, damages and unserviceable goods if any, has to be brought to the notice of the HoD for taking appropriate action.

                                                             PURCHASE  & STORES COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr C J Venkatakrishnan

Convenor

9841109234

2

Dr. Saikrishna

Chairman

9840127452

3

Dr. Lokesh

Member Secretary

9940355355

3

Dr .Narasimhan

Member

9884242784

4

Dr .Kumararaja

Member

9620300783

5

Dr. Abirami

Member

8344866709

6

Dr .Job Jacob Anison

Member

9444778918

7

Dr. Balaji. N

Member

9941348601

9

Dr. Parthasarathy

Member

9704586804

10

Dr. Lakshmi Priya

Member

8939467548

11

Mr. Arshath Khan

Member

9841780063

12

Mr. Venkatesh

Member

9941929373

NATIONAL SERVICE SCHEME nss@tagoredch.in

AIM OF NATIONAL SERVICE SCHEME

                  The programme aims to inculcate social welfare in students, and to  provide service to society without bias. NSS volunteers work to ensure that  everyone who is needy gets help to enhance their standard of living and lead   a life of dignity. In doing so, volunteers learn from people in villages how to  lead a good life despite a scarcity of resources. It also provides help in natural  and man-made disasters by providing food, clothing and first aid to the  disaster victims.

OBJECTIVES OF NATIONAL SERVICE SCHEME

 The broad objectives of NSS are to

  • Understand the community in which they work.
  • Understand themselves in relation to their community.
  • Identify the needs and problems of the community and involve them in problem solving .
  • Develop among themselves a sense of social and civic responsibility.
  • Utilize their knowledge in finding practical solution to individual and community.
  • Develop competence required for group living and sharing of responsibility.
  • Gain skill in mobilizing community participation.
  • Acquired leadership qualities and democratic attitudes.
  • Develop capacity to meet emergencies and natural disasters.
  • Practice nation integration and social harmony.

NSS organised campaign include

  • Blood donation
  • Tree plantation
  • Hepatitis B vaccination
  • Hemoglobin monitoring
  • Swatch Bharath
  • Drug abuse campaign
  • Anti tobacco campaign

NSS  COORDINATORS  AND  OUTREACH  COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Parthiban

Chairman

9443529399

2

Dr. Narasiman

Member Secretary

9884242784

3

Dr.  Vaishnavi

Member

8668012471

4

Dr . Lakshmi Priya

Member

8939467548

5

Dr Jai Santhosh Manikandan

Member

9841998625

6

Dr. B. Kumara Raja

Member

9620300783

7

Dr Nivedha Subbaraman

Member

9566017103

8

Mr. Ananthakrishnan

Member- Camp in charge

9840545616

PATIENT  COORDINATOR  &  FEED  BACK  COMMITTEE                                      patient@tagoredch.in

Significance of Patient Feedback

  • Patients’ feedback is very much helpful in assessing the services provided by the doctors/students.
    • Patients’ feedback provides a scope for improvement of skills for the clinicians( both students and doctors ).
    • 3It helps in rectifying the mistakes done by the clinicians.
    • 4It is very much helpful in improving the inter personal relationships.(Doctor and patient relationship) and also the quality of the treatments provided.
    • 5It creates a  positive impact on patients towards the dental treatments provided.
    • It helps to know the patients’  expectations from the doctors and the treatments provided.It helps the institution to develop efficiently and effectively.

Aims & Objectives

  •  To provide patient feedback to all the clinical departments to ensure Patients’satisfaction and quality in the treatments provided.
  •  To provide suggestions to improve the facilities in the institution through patient feedback.

STANDARD OPERATING PROCEDURE

  • Patient co-ordination and feedback committee was formed under the guidance of the Principal of Tagore Dental College and Hospital with the intention of getting feedback from patients and implement it to improve the quality of Patients’ services provided and in turn for the development of the institution at large.
  • The feedback form is prepared in consultation with the various departments and distributed. The committee emphasise each department except oral pathology to get patients fill up the forms and get their feedback. Feedback forms are given either in English or Tamil.
  • Each department is asked to collect 25 to 30 feedbacks in a month (1 to 2 feedbacks per day) from the patients by giving feedback forms to them.
  • At the end of every year each department is asked to do an analysis with scores given as follows:
  • Each question is answered in the form of  Yes= 2, No= 1, Neutral= 0
  • Average of all the scores of each question is tabulated , presented in percentages and inferences are written and submitted to the patient co ordination and feedback committee.
  • The committee in turn goes through the inferences. Scores above 80% are considered acceptable and scores below 80% are noted and a report of the patient co ordination and feedback committee along with the suggestions for improving patient services are sent to the HODs of the departments.
  • The HODs in turn implement necessary steps to improve the patient services. They in turn send a report back to the Patient Co-ordination and Feedback Committee stating the steps taken for improvement of patient’s services which will be forwarded to the principal through the committee for acknowledgement.
  • Graphical representation of the inferences is done for each department in a year for comparison between the departments. This will help in finding out the lacunae in the departments and finding out the solutions to rectify them.
  • The year wise patients’ feedback of each department is represented graphically to analyse the improvement of patients ‘services year after year.

PATIENT  COORDINATOR  &  FEED  BACK  COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. G.S.  Asokan

Chairman

9976388886

2

Dr. S. Parvathi

Member Secretary

9941466958

3

Dr. Anandh

Member

9498062672

4

Dr. R. Priyadarshini

Member

9444843950

5

Dr . K. Mahalakshmi

Member

9840504523

6

Dr. Senthilnathan

Member

9566069009

7

Dr. S. Virundambal

Member

9791376098

8

Dr. D. Gayathri

Member

8148392494

9

Dr. Subhashini

Member

7358569960

10

Dr. S. Prasanna

Member

9940250857

 

ALUMNI ASSOCIATION COMMITTEE                                                                                     alumni@tagoredch.in

MISSION

The mission of Alumni Relations is to inform, engage and inspire alumni to stay connected to their alma mater, support its vision and contribute to its success. The alumni meets yearly twice in the months of June & December coinciding with time of completion of CRRI.

AIMS & OBJECTIVES

  • Conducting alumni meets once in a year
  • The association collects the feedback from the alumni which meets with the demands and standards
  • To nurture relationships with current and future alumni.
  • To coordinate and promote programs that instil good will, and provide opportunities for professional growth and social interaction
  • To promote and enhance effective communications between the college and its alumni 
  • To ensure the quality of our future alumni by continuing to assist the college in identifying and recruiting future students
  • To encourage academic, social, cultural, sports activities and also aid in fund raising.

ACT MEMBERS- ALUMNI CLUB OF TAGORE

The ACT has a Advisory committee appointed and Association committee which is elected. The association committee consist of a president AND A President elect whose term is 2 years, 2 vice-presidents with one year term, a secretary and treasurer with a term of 4 years and 2 executive committee members elected from each passed out batch (at present a total of 8 executive committee members).

FUNCTIONS OF ACT

  • To hold meeting once in six months to decide the events of association
    • To make decisions regarding the alumni details and alumni registration
    • Conducting election for the alumni members
    • Collection of nominal fee
    • To conduct the professional enrichment programs

ALUMNI ASSOCIATION COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr K Balaji

Convener

9840400990

2

Dr. Nivedha Subraman

Member Secretary

9566017103

3

Dr . Jula Catherina

Member

9789994402

4

Dr.  Deepika. C

Member

7550092128

5

Dr. Vandhana James

Member

9840648846

6

Dr.  Jai Santhosh Manikandan

Member

9841998625

7

Dr. Prabhu Gandhi

Member

9629186882

8

Dr. A. Nandhini

Member

8248254477

 

TRANSPORT COMMITTEE   transport@tagoredch.in

The college is situated in the outskirts of the city about 15 Km from Chennai Airport and 7.5 km from the nearest train station Vandalur. The college is about 7 km from GST road.  Hence buses and vans are provided for the staff and students for comfortable commuting. There are 6 buses and 4 vans covering almost all parts of the city- from the north of Chennai- Thiruvottriurur, Manali and Red hills to south of Chennai- Kanchipuram and Chengelpet.

The busses and vans have speed governor and experienced drivers are appointed to drive them. They have comfortable seats. The buses are cleaned daily and serviced & maintained regularly. The day to day functioning and running of the busses, service & maintenance, Insurance and Fitness Certificate of the vehicle is taken care of by Mr. Sashidharan, staff of medical college.

The buses and vans cater to the needs of both the Medical & Dental College staff and students. The routes are altered at the beginning of every year catering to the needs of the fresh students. Medical and Dental staff are nominated to oversee the functioning and take care of special needs of the students. Each bus has one person from the medical and dental students who will be in charge for maintaining discipline and regularity of the busses and report regarding complaints and timings. They are also responsible for sharing information among students regarding change in timings and other such matters.

Dr Makesh Raj, Reader Department of Oral Pathology is responsible for the daily transportation arrangements of dental students and also for special requirements like rescheduling buses for University Theory and Practical exams, Sports and cultural events in the college, arranging vehicles for transportation to attend conferences, CDE programs, sports and cultural in other colleges, Camps in and around the college and also to attend awareness programs and other activities outside college.

The timings of the bus routes are planned in such a way that they arrive in the college in the morning between 8.15 and 8.20 am and leave the college in the evening by 3.45 pm.

The transport committee oversees the smooth functioning of the buses and the students or driver is not troubled.

Student grievances committee was mainly constituted to solve the problems faced by a student. Transport committee is a constituent of this committee and all the members of the former committee are involved here too, to solve the transport related problems of a student. Apart from the staff members, this also includes student representatives to know the exact status and to function accordingly.

The primary aims and objectives of the transport committee is as follows:

  1. To ensure safe and pleasant travel for all the students utilizing college transport.
  2. To ensure they reach the college on time to attend all their classes.
  3. To provide transport facility for other purposes like camps, intercollegiate programs and programs organized by our college.

Duties of Transport Committee

The following were the duties of this committee.

  1. Allocation of bus/van routes for the first year students during admission.
  2. Allocation of bus/van route to other students (who didn’t opt for college transport initially) during their course.
  3. To ensure ragging is totally avoided while travel.
  4. Conducting meeting with all student in-charges of buses.
  5. Inspecting the condition of the buses and reporting for necessary actions.
  6. Periodically checking the documents of the buses (college and contact)
  7. Reporting to the superiors as and when required.
  8. Arranging buses for other purposes.
  9. Periodically check the students ID card to ensure that the students are travelling in the bus route allotted to them. In case of a need to go by a different route for any genuine reason, the student may be given permission.
  10. Check for the cleanliness and maintenance of buses.
  11. Receive complaints on the drivers, timing or comfort of the bus etc.
  12.  Conduct enquiry and report to the Principal or to the transport depending upon the nature of the complaint.

TRANSPORT COMMITTEE

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. L. S. Makesh Raj

Member

9791071687

2

Dr. S. Prasanna

Member

9940250857

3

Dr . D. Gayathri

Member

8148392494

4

Dr . M. Manoj Kumar

Member

9790703730

5

Dr. Anantha Krishnan

Member

9840545616

6

Ms . Dhivyaa

Student Member

9176980127

 

BIOSAFETY COMMITTEE

            Bio-safety regulations are intended to reduce the risk of transmission of microorganisms from recognized or unrecognized sources of infection in health services related to accidents by exposure to blood and body fluids.

THE OBJECTIVES OF THESE RECOMMENDATIONS ARE TO ESTABLISH:

* Accident prevention measures of health that is exposed to blood and other body fluids.

* Action to be taken against an accident with exposure to these elements.

It should be noted that due to scientific and technological development, periodic reviews of these standards for the purpose of ensuring the updating of the same should be done. Both the Dental Surgeon and Health staff are those most at risk of contracting infectious diseases such as AIDS, hepatitis B, tuberculosis, and herpes hominis virus infections. The dental office is one of the environments in which the patient and the practitioner can get these diseases if not taken into account the fundamentals of Bio-safety.

CONCEPT:

There are a set of preventive measures that are intended to protect the health and personal safety of health professionals and patients against the risks caused by various biological, physical, chemical and mechanical. Bio-safety should be understood as a doctrine aimed at achieving behavioural attitudes and behaviours that reduce the risk of health worker for infection in the workplace. Also committed to all those others who are in the care environment, this environment should be designed as part of a risk mitigation strategy.  Protective measures must be taken to protect the dental health care providers, staff and the patients. During the work it is essential to consider the basic principles of bio-safety.

INSTITUTIONAL BIO SAFETY COMMITTEE (IBC)

Tagore dental college and hospital is committed to providing a safe environment for its faculty, students, visitors and the environment.  Bio-safety Manual and Policies are designed to help foster a safe and healthy environment that adequately supports work and study. The goal of the Bio-safety Manual is to minimize the risk of procedural incidents by providing Dental health care personnel with the proper information needed to work safely.

To meet this goal, the IBC imposes requirements for safe laboratory and biological safety practices; reviews and approves policies, procedures, training, programs and facilities pursuant to the safe use of biological agents, other biological materials and toxins.

The IBC is responsible for infection control in dental settings. Recommendations are provided regarding

  • Educating and protecting dental health care personnel.
  • Preventing transmission of blood borne pathogens.
  • Hand hygiene.
  • Personal protective equipment.
  • Contact dermatitis and latex hypersensitivity
  • Sterilization and disinfection of patient care items.
  • Environmental infection control.
  • Dental unit waterlines, bio-film, and water quality.
  • Special considerations (e.g., dental hand-pieces and other devices, radiology, parenteral medications, oral surgical procedures, and dental laboratories).

On Broad headings IBC oversees the

  • Personal Safety,
  • Equipment and Apparatus Safety,
  • Biological Safety,
  • Chemical Safety,
  • Radiation Safety, and
  • Waste Disposal.

BIOSAFETY

 Comprehensive infection prevention and control practices are required to effectively prevent, identify, monitor and control the spread of infections in all health care facilities/environment. As part of this commitment, this bio-safety manual was developed to serve as a guide and resource for faculty, staff and students to understand internal policies and procedures related to biological safety.

OBJECTIVES OF BIOSAFETY

  1. To protect employees and their families from acquiring work associated infectious diseases or harm from biological agents/toxins.
  2. To prevent contamination of the environment and promote environmental quality.
  3. Overall oversight of the institutional biosafety program at Tagore dental college, including development of new and review of existing, policies and procedures designed to enhance the biological safety programs.
  4. Oversee and implement the biosafety policy and procedures in the institute.
  5. To ensure adequate containment of potentially hazardous biological agents.
  6. To add a level of expert review and monitoring of potentially hazardous experiments.
  7. To provide means of communication among researches and healthcare providers about potentially hazardous protocols.
  8. Regular auditing and random inspection of all the facilities.
  9. Impart training on the biosafety policy and procedures to staff/faculty and students.
  10. Coordination with various departments in view of implementing and monitoring safety standards.
  11. Evaluating, approving and counselling on various research proposals on biosafety issues.
  12. Assisting research in biological undertaking risk assessment and organizing training programs.
  13. Monitoring the personal health of risk groups.
  14. Plan for contingency management in case of any biosafety incident.
  15. To comply with all National, International and Local guidelines and regulations for the use of Potentially hazardous and/or regulated biological materials.
  16. To Develop a “Culture of Safety” Safety is a shared responsibility (shared accountability among the institution and the workers), and is built upon an atmosphere of trust. 

    Biosafety protocol

    Dental Surgeon and Health staff are those most at risk of contracting infectious diseases such as AIDS, hepatitis B, tuberculosis, and herpes virus infections. The dental office is one of the environments in which the patient and the practitioner can get these diseases if not taken into account the fundamentals of Bio-safety. There are a set of preventive measures that are intended to protect the health and personal safety of health professionals and patients against the risks caused by various biological, physical, chemical and mechanical.  Tagore dental college and hospital is committed to providing a safe environment for its faculty, students, visitors and the environmen.

    As part of this initiative the students entering first year are given vaccination for Hepatitis B starting during the orientation program. Non teaching staffs are also given vaccination as and when they join the college. Teaching staffs are given booster dose of Vaccination every 5 years. All staffs and students are given vaccination cards indicating the date of Vaccination.Students and teaching and non teaching staffs are familiarised about needle stick injuries on a regular basis. There are posters in all departments regarding needle stick injuries and steps taken thereafter. Proper protocols are followed for reporting and treating needle stick injuries. PEP protocols are in place and followed strictly. Separate records maintained for needle stick injuries and follow up records maintained.Protective gears are advised for all staffs and students before, during and after treatments while disposing waste. The instruments are sterilised and all equipments are disinfected after every patient and floors are disinfected on a regular basis. ­

    BIOSAFETY COMMITTEE

    SL.NO

    NAME OF THE MEMBER

    DESIGNATION

    CONTACT  NUMBER

    1

    Dr. Parthiban

    Chairman

    9443529399

    2

    Dr. Jayaprakash

    Member Secretary

    9840203173

    3

    Dr. Job Anison

    Member

    9444778918

    4

    Dr. Meeran Sharif

    Member

    9445663427

    5

    Dr. Rathinavel Pandian

    Member

    9788045975

    6

    Dr. Jai Santhosh Manikandan

    Member

    9841998625

    7

    Dr. Vignesh Vikram

    Member

    9562544974

    8

    Dr.  Raghunathan

    Member

    9042341060

    9

    Dr.  Prabhugandhi

    Member

    9629186882

    10

    Dr.  Kumararaja

    Member

    9620300783

    11

    Dr.  Jayachandran

    Hygienist-Member

    960027789

     

 

PARENTS- TEACHERS ASSOCIATION

 

OBJECTIVE:

 

 (i) To bring home and the college in close contact: These days' teacher and parents do not come in contact with each-other. Parents also do not know the teacher. Both should meet each-other on some occasions.
(ii) To promote the welfare of the student: (a) Parents are busy in their professions. They do not find time to visit the college and take interest their ward progress. Twice a year, the college invites parents, which helps them to know about the performance and the problems of the ward. Parents come to know the behavior of their ward. Parents and teachers may cooperate with each-other intelligently in training the students. (b) Somehow both complain about each-other. In some cases, parents blame teachers and teachers blame parents for not taking an interest. If both of them come together, know each other, understand each-other, it will help in the growth and development of the student’s progress.

 

SL.NO

 

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Job Jacob Anison

 

Chairman

9444778918

2

Dr Hemasathya

 

Member Secretary

9443529399

3

Dr Kamesh

 

Member

9789854733

4

Dr Prasanna

 

Member

9940250857

5

Dr Rathinavel Pandian

 

Member

9788045975

6

Dr Parthasarathy

 

Member

9704586804

7

Dr Lokesh

 

Member

9940355355

 

 

 

 

DISCIPLINARY COMMITTEE

 

 

The Institute's mission encourages students to explore in order to advance knowledge at the highest level. It also expects its students to uphold the highest standards of respect, integrity, and civility. With this context, the discipline committee was formed to resolve complaints of alleged violations of policies and/or community standards by a student, former student, or student organization in a way that is objective and educational, not legalistic or adversarial.

The Discipline Committee is responsible for resolving complaints against students and student organizations and to decide the appropriate Institute response.

 

Objectives

·  To have an optimistic approach in imparting discipline among students.

·  To frame rules and regulations to maintain discipline in the college premises.

·  To encourage Good and Healthy Practices

 

The responsibilities of Committee are as follows:

·  To maintain and enforce strict discipline, calm and peaceful academic atmosphere in the campus.

·  All the students should wear their ID Cards while they are in the campus and their respective class rooms.

·  In case of any violation of dress code or disturbance in the class, the ID card will be confiscated from the student which will be handed over to the student on the same day with a warning and advice from the Disciplinary Committee Members.

·  In case of any misbehavior or violation of the college rules, the ID cards of the students will be kept with the Disciplinary Committee Members till the enquiry is over.

·  To enforce total prohibition of cell phone usage by the students within the college campus. Please note that cell phone is prohibited in the college campus and if a student is found carrying a cell phone, it will be taken away and handed over to the Principal.

·  To monitor the movement of the students in the college and prevent students loitering around in the corridors during the college working hours.

·  To ensure that all the students attend classes without bunking and prevent them from leaving the college early. Please note that no student can leave the college early without prior permission from the concerned authorities.

·  Smoking is strictly prohibited in the college campus and ensures that this is being strictly followed.

·  To ensure that students maintain complete silence in the library.

·  To maintain proper discipline in the college canteen and student waiting room during the college working hours.

·  If any damage is caused to the college property by any student / group of students, the cost of the same will be recovered with a fine from the said student / group of this will be followed by disciplinary action.

·  If any indiscipline is found by any of the students, warn them on the first instance. Take disciplinary action based on the rules and regulations of the committee, if the pattern of misconduct continues.

·  To avoid physical confrontation and violence among students.

·  To conduct enquiries on report of indiscipilinary activities among students

·  To initiate model actions against students involved in indiscipilinary activities

 

Yearly Plan of Discipline Committee:

1.     Session on rules & regulations with action plan for Student New comers – September.

2.     Sessions on rules & regulations with action plan for Staff New comers & existing – September.

3.     Session on rules & regulations with action plan for Old Students- for all 3 batches separately. October

4.     Anti Ragging seminar for students and workshop for Anti ragging committee members- October.

5.     Session with Parents– December.

6.     Gender harassment awareness for students- February.

7.     Session with mentors to review attendance and performance and discipline – March.

8.    Review on every Thursday for Dress code & ID card (everyday) by Convener & members. [On the spot action on unfair pupil.

9.   Mobile/cell phones are strictly prohibited in college as well as in college campus. [On the spot action will be taken against such pupil. ]

10. Parents meeting to review performance and attendance before exam- June

 

 

Penalty for Misconduct for students

1.  Warning or reprimand (plus surcharge where applicable, to be given, in writing always for record purposes).

2.  Suspension for a limited period

3.  Termination for gross misconduct even after repeated warnings

 

Penalty for Misconduct for staffs

1.   Warning or reprimand (plus surcharge where applicable, to be given, in writing always for record purposes).

2.   Forfeiture of pay.

3.   Suspension with loss of pay and/or allowance (For a period of not more than one month)

4.   Stoppage of increment.

 

5.   Termination – For persistent misconduct.

S.No

Name of the Member

Designation

Contact Number

1.

Dr Venkatakrishnan

Convenor

9841109234

2.

Dr Jacob

Member

9840588335

3.

Dr Lakshmi Priya

Secretary

8939467548

4.

Dr Anitha

Member

9841022969

5.

Mr. Amarnath

Student Member

9677405880

6.

Ms. Divya

Student Member

9176980127

 

  

 

CRITERIA 1

1.1.1 DEU Circular & Minutes

1.1.2 -Teachers in Bos/Academic Council

1.2.1.2 - Interdisciplinary Courses

1.2.2.1 Certificate Courses Report

1.3.1 Awarness Programmes For Students

1.3.2 - Value Added Courses

1.3.3 - Students Enrolled in Value Added Courses

1.3.4.1 Field Visit Certificate

1.4.1 - Feedback Circular

1.4.2 - Feedback Report

CRITERIA 2

2.1.1 - Reservation Policy

2.1.3 - Students From Other States

2.2.1 - Programs for advanced learners and slow performers

2.2.3.1 - Student Council Meeting Report

2.2.3.2 Rotaract Activities

2.3.1.1 - Learning Facilities

2.3.1.2 - Student Centric Methods

2.3.2 - Clinical Skill Lab Exercises

2.3.3.1 - Library Management System

2.3.3.2 ICT Enabled Tools

2.3.4 - Student Mentorship Programme

2.3.5.1 - Teaching Learning Process

2.3.5.2 - Student Patents List

2.4.1 - Teachers List Last Five Years

2.4.2 - Phd Guidance

2.4.3 - Teaching Experience

2.4.4.1 - E Content Course 1

2.4.4.2 - E Content Course 2

2.4.5 - Staff Awards

2.5.1.1 - Internal Assessment Time Table

2.5.1.2 - Student Calendar

2.5.1.3  - Academic Calendar

2.5.3.1 - Examination Reforms

2.5.3.2 - Google Classroom osce ospe

2.5.4 - Policy Document on MID Course Improvement

2.6.1.1 - Course Outcomes

2.6.1.2 - Graduate Attributes

2.6.1.3 - Assessment Of Learning Outcomes -1

2.6.1.4 - Assessment Of Learning Outcomes -2

2.6.2.1 - Exam Result Analysis

2.6.2.2 - Result Analysis

2.6.3.1 Programme Specific Learning Outcomes

2.6.3.2 Learning Outcomes Of Bls Implant Rotary Endodontics

2.6.4.1 - Parents Teachers Meeting

2.6.4.2 Pta Report

CRITERIA 3

3.1.1 PG PhD Research guide

3.1.2 Fellowship Financial support

3.1.3 Government funded research project

3.2.1.1 Facilities and Innovations

3.2.1.2 Patent And Student Publication

3.2.2 Workshop Intellectual property and Research

3.3.1 Code of Ethics

3.3.2 PhD document

3.3.3.1 Journal UGC link

3.3.3.2 Journal - Scopus, Pubmed, UGC link

3.3.4 Books Published

3.4.1 Institutional Clubs, NSS, Rotag Activities

3.4.2 Extension activity

3.4.3.1 Awards for Extension activity

3.4.3.2 Letter for Extension activity

3.4.3.3 Any other relevant information for Extension activity

3.4.4.1 Institutional social responsibility

3.4.4.2 Paper cutting Institutional social responsibility

3.5.1 Collaborative activity

3.5.2.1 MOU

3.5.2.2 Report of Malaysian student exchange program

CRITERIA 4

4.1.1 - List of facilities available for teaching and learning

4.1.1.1-Geo Tagging Photos Available Teaching Learning Facilities

4.1.1.2-Facilities avialable for teaching and Learning

4.1.2.1-List of sports and cultural  facilities

4.1.2.2- Geo tagging photos Facilities supporting physical and recreational reqiurements

4.1.3- Geo Taging Photos Adequecy of campus facilities and ambience

4.1.3.2-Adequacy of campus facilities like Hostel

4.1.4.1- Expenditure towards infrastructure  development and augmentation

4.2.1.1 - List of Facilities available for Patient Care Teaching, Learning and Research as per DCI

4.2.1-U.G nad P.G Clinics

4.2.1.2 - Teaching,Learning and  patient care facilities

4.2.2.1-Hospital records management system details

4.2.2.2- Hospital management system web page details

4.2.4.1-Details regarding infrastructure for community based learning

4.2.3.1- Details of Laboratories  and animal house  and MOU

4.3.1 - Library facilities geo tagging photos

4.3.1.2- Library facilities- Details regarding Institutional repository software

4.3.2-Library Ambiance geo tagging photos

4.3.2.1. Data on acquisition of books journals manuscripts in Library

4.3.2.2- Collection of 2007-2019 Back Volumes

4.3.3.1- E- Library membership details

4.3.4.1-Allocation of fund and utilization of fund for purchase of books and journals after library committee meeting

4.3.5.1-Library usage by teachers and students

4.3.5.2-Details of learner sessions  Library user programmes organized

4.3.5.3-Library usage by teachers and students details

4.4.1-Geo Tagging Photos -ICT Enabled classrooms and seminar halls

4.4.2.-Documents related to updation of IT and Wi-Fi facilities

4.4.2.1- I T facilities  including Wi-Fi

4.5.1.1 extract of expenditure incurred on maintenance o f physical facilities and academic support facilities

4.5.2.1 Maintenance committee meeting - minutes of meeting organized

4.5.2.2 Log book and other records regarding maintenance works

4.5.2.3-Details of records regarding maintenance works

CRITERIA 5

5.1.1-Scholarship

5.1.2-Capabilitiy Skills

5.1.3 NEET coaching 2019

5.1.4-International Student Cell

5.1.5-Grievance Committees

5.2.1 Students Excelled in Competitive Exams

5.2.2-Employment Details

5.2.3-Lastbatch Higher education

5.3.1.1-Intercollege  sports & culturals winners

5.3.1.2 Cuturals and Sports Certificates Organized

5.3.2.1-Student council Activities

5.3.2.2-Student council Members

5.3.3-Institution Culturals & Sports

5.4.1.1-Alumni Meet

5.4.1.2-Alumni Activities

5.4.2.3-Alumni audited statement

5.4.1.4 Financial Contribution Alumni

5.4.1.5 Alumni Minutes

CRITERIA 6

6.1.1.1_vision_mission

6.1.1.2_achievements_leading_to_excellence

6.1.1.3 Goals And Objectives

6.1.2_participative_Management

6.2.1.1_Strategic_plan_document

6.2.1.2_organogram

6.2.1.3_minutes_of_college_academic_governing_council

6.2.2_E - Governance_management

6.3.1.1_policy_document_on_welfare_measures

6.3.1.2_EPF

6.3.2_financial_assistance_staff

6.3.3_Staff Enrichment Program

6.3.4 Faculty Development Program

6.3.5  Performance Appraisal

6.3.5.1 Staff Appraisal

6.4.1.1_Resource_mobilization

6.4.1.2_resource_optimization

6.4.1.3 Special Equipments

6.4.2 interrnal_external_audit

6.4.3.1 Grants Received from Management Bodies

6.5.1.1 structure_mechanism_iqac

6.5.1.2_minutes_of_iqac_meetings

6.5.1.3 Results of IQAC

6.5.2 Quality Improvement

6.5.3 Quality Assurance Initiatives

CRITERIA 7

7.1.1 Gender sensitization programs

7.1.2 1 Gender equity facilities provided

7.1.2.2 Gender harassment  handbook

7.1.2.3 Annual gender sensitization action plan policy

7.1.3 Solar panel Energy Conservation

7.1.4.1 Solid_waste_management_Documents

7.1.4.2 Waste management photos

7.1.4.3 Relavent information waste disposal

7.1.5 Water conservation

7.1.6 Green campus initiative

7.1.7 Additional info disabled friendly measures

7.1.8.1 Community involvement inclusive environment

7.1.8.2 Institute leverage its location awareness program

7.1.9.1 Code of conduct

7.1.9.2 Code  of conduct hand book

7.1.10 National & international commemerative days

7.2.1.1 Best pratice website

7.2.1.2 Best practice mentorship program & research

7.3.1.1 awareness program list

 

7.3.1.2 Social responsibility awareness program list

CRITERIA 8

8.1.3 Immunization & Sterilization Policy

8.1.5 Equipment Usage Policy

8.1.11 Consumable Expenditure Year Wise 

8.1.12.1 - Teachers Participated in in  Education Technology of DEU

8.1.12.2 - List of Education Technology by  DEU

 

CONDUCT MONITORING COMMITTEE

 

SC/ST COMMITTEE

 

MENTORING SYSTEM FOR STUDENTS

 1. Objective of the Practice

To minimize dropouts, improve performance and reduce stress of the students through personal counselling

 2. Need Addressed and the Context

Students undergo various problems of stress- personal, academic, physical, mental. Dental education is a time bound course with time limitations to complete your work especially during the first two years. Students are new to professional college life and the demands of education; create a lot of stress, especially to hostel students who are away from family for the first time. Also, in the economically weaker students and students from educationally weak background, this creates a lot of complex and do not perform well due to inhibitions.   Statistics reveal increasing number of suicides and dropouts. Considering the student-teacher ratio in classrooms, it is impossible at times to give personal attention to students in class. One solution therefore is a ‘Mentor’ who can form the bond with students in the true sense. Mentoring is required for students to achieve emotional stability and to promote clarity in thinking and decision making for overall progress.

 3. The Practice

The practice is that of creating an efficient mentor-ward system. Each teacher is assigned 8-10 students for the complete duration of their study. They meet at least once a week to discuss, clarify and primarily to share various problems which may be personal, domestic, academic, etc. The mentors encourage the students to participate in co-curricular and extra-curricular activities and sports. Their academic performance and other activities are all recorded. Students should inform their mentors on all their movements like  their absence from college, sickness or leave the hostel for home or for shopping or any other activities. The mentors also keep in touch with the parents on their attendance, test performance, fee payment, examinations etc. The teacher is equipped with all the necessary information about his/her wards on a file. The teacher involves local guardians and parents as well, whenever necessary for any advice or help. At the end of every month the mentors prepare a report of their mentees progress.

The mentors also counsel the students in need of emotional problems. When the students have any problem in any department either with the staff or with work completion the mentors speak with the respective staff and sorts out the problem. Mentors take special care of Slow learners, who are given advice on how to study, prepare a time table for study and clarify the doubts and also given notes to study. The mentors of every batch are advised by a mentor head.  The mentor head meet his staffs once a month and get the report of the progress and achievements of students and complaints of and by the students.  These complaints are discussed with the Principal and necessary action taken to rectify the complaints.

 4. Evidence of Success

It is needless to say that a mentor gets the job satisfaction. Evidence of success of the practice includes university ranks, better results in the examinations, more regular attendance, less drop outs, increased participation in co-curricular and extra-curricular activities, better discipline on campus and respectful relationship between teachers and students. The students are more relaxed and have a healthy relationship with the staffs.

 5. Limitations & Resources

This practice requires well-committed teaching staff who have the desire to help students beyond teaching hours. There is no limitations or constraints faced during implementing the program.

 

FACULTY / STAFF PERFORMANCE APPRAISAL

1. Objectives

To develop staff-competencies and self improvement through performance appraisal

 2. Need Addressed & The Context

Teacher development is not taken seriously because the feedback of stakeholders is seldom obtained. The need addressed, therefore is to provide teachers an opportunity to look at themselves through the eyes of learners. The practice addresses the need to make pedagogy optimally effective and to streamline administrative functions to become more efficient.

 3. The practice

Every teacher is evaluated by students based on punctuality, teaching methods, interest in teaching, ability to teach and make classes interesting (theory and practical) and evaluate properly and give feedback, up gradation of knowledge, response to student problems, mentoring,  participation and co-operation in organizing co-curricular and extra curricular activities, etc. Self-appraisals, peer appraisals and student appraisals of the performance of faculty and non-teaching staff are made with the use of instruments developed for the purpose (questionnaires) physically or through Google forms. The results obtained from a meticulous analysis and interpretation of feedback is quantified for histogramic display. The Principal of the college discusses the results of the student evaluation of each teacher by meeting the teacher and discussing his/her weaknesses and strengths confidentially. Feedback is given to the assesees confidentially and follow-up strategies are devised accordingly.

 4. Evidence of Success

The results of the evaluation are not used to victimize the teacher but the Principal and other authorities advise the teacher to improve performance.  Improvement in the performance of teachers, and awareness of institutional goals among members could be observed. Improvement of teamwork and enhancement of overall performance in every sphere of activity are also evidence of success.

 5. Limitations &Resources

Only Human Resources – Leadership, Questionnaires and computer and staff to analyse data.

JAPAR- ACADEMIC PORTAL (LMS)

1. Objective of the Practice 

Provision of educational aids online where ever and whenever the student studies. 

2. Need Addressed and the Context

Major share of the time of the teachers in a college is devoted to teaching; and evaluation and there is less time for the teachers to give special attention to the slow learners who need additional help and motivation. Also with the availability of study material online, the students can prepare for the classes ahead so that, the classes can be used to clarify doubts and further explanation and problem solving. The objective of this Learning Management System is to distribute study materials to all students from a central location which would be obtainable and accessible online 24/7. It would be a centralized location for the faculty, student and parents to monitor the progress of attendance, marks and educational content downloads. It would help the institution to maintain records of the students which would be easily track able. Archives of the lectures are available since the inception of the system

3. The Practice

The learning management system is an important learning resource that contains collections of lecture notes, power points presentations, question bank, posters, seminars, videos of procedures, programs organized by the departments and journal articles of staffs and students. The idea was also to provide them with these materials anywhere as long as they are connected to the internet. The students can come prepared for the classes and can clarify their doubts, and the teacher can discuss problems related to the topic or help evaluate the students understanding. Also the students can download the notes &PPTs  and prepare for the exams at anytime and anywhere. Up gradation in the technological functioning of the institution enables the staff to have conducive environment for efficient and effective practice of teaching and learning.

An LMS allows users to easily design and deploy customized course- ware. This feature is especially important when hard topics are in for exams, previous years' materials to be made available, or keeping track of students' progress is significant. Students can no longer say, “no one told me that” or “no one ever gave it to me”‖ and make education very transparent.

4. Evidence of Success

The student usage of this facility is measured for its effectiveness. The LMS provides a central point for the institution to change information, specifications, requirements, forms, and to allow easy uploading of new content or assignments. Students will access the same training courses and the same evaluation materials. Teachers set predetermined course completion dates and monitor the number of students downloading the course at any given point in time. The LMS also allows teachers to administer updates and evaluations online and assess knowledge levels and abilities.

5. Obstacles faced if any, and Resources required

A computer with any operating system which has browser Internet connectivity with a minimum speed of 128 mbps. One server with basic features Software-Visual basic run time Manpower - 4 (for power point preparation). The existing software in the library can be modified and used for this purpose.

 

RESEARCH CULTURE AMONG UNDERGRADUATE STUDENTS

 1. Objective of the Practice

To inculcate research culture among undergraduate students

 2. Need Addressed and the Context

There is a need to use this provision towards student development. Students need to be encouraged to take up research activities, which will help them to go beyond the curriculum and prescribed syllabi. This enables them the usage of internet and information and communication technology (ICT) enabled facilities and other facilities available in the college or in the sister colleges to further their inquisitiveness and creative abilities. In other words, the need is to optimize student research potential with the inculcation of evidence based dentistry.

 3. The Practice

The students entering the second year are made to enroll in NPTEL course of Introduction to research, and the Health Research Fundamentals during the third year to introduce them to research and develop interest in it. From the first year onwards students are encouraged to participate in research. During the orientation program, the students are given an overview of the research activities in the college and how it can shape their future. Any student can approach for participation with any staff. The college provides with free internet facility to research on the topics and review of literature. The research lab at the college, medical college and engineering college are open for the students to perform their research work. Monetary help is provided to the students for the purchase of consumables for research activities. Publication cost of students’ research is borne by the college.

4. Evidence of Success

Students’ are very enthusiastic about it; and utilize the facilities for research. This is evident by the number of research proposals which are presented before the research committee and Institutional ethics committee and the number of student publications which are brought forward in the recent past.  …. students have cleared The introduction to research and ….students have cleared the  Health Research Fundamentals. Ms Aswini Chandra secured the gold medal and was declared as one of the 5 top students appearing for the exam. … students cleared in the elite group with distinction.

5. Limitations & Resources 

The College has a computer centre, research lab at the college, and medical college and internet facilities. The recurring expenditure of consumables and publications is met from the college funds.

SOCIAL RESPONSIBILITY

Social responsibility is one of the missions of the college and has been given priority. This is given priority and many programs are carried out with this in mind. Every year programs are organized on World cancer day, Anti Tobacco day, World environment day, Diabetic day, Oral hygiene day, World Health day, Prosthetic day, Oral surgery day, Conservative dentistry day, denture camps, Road safety awareness etc to increase awareness among the public. Lectures, screening in schools, colleges, public etc., skits, miming, and role play in public places, pamphlet distribution in public places, Rallies, road art, marathon are some of the methods used to create awareness. During the floods and cyclone in Chennai relief materials were collected from the staffs and students and distributed to the local people who were affected and lost their properties due to the calamities. Tobacco awareness programs were organized in trial areas of Kothagiri and Yelagiri hills. The camp at Yelagiri Hills was recorded in the LIMCA book of world records. The students also organized an awareness camp on menstrual hygiene, menstrual and post menstrual problems, and gender harassment at Cheyyar, for the tribal women and children and also distributed free sanitary napkins. 

The institution has adopted a school to improve their lifestyle, health, knowledge, nutrition and oral hygiene practices of the people and prevention of general and oral diseases. The objective of Tagore school adoption is oral health promotion and mapping services and to create awareness in oral hygiene maintenance, ill effects of tobacco, excessive usage of refined sugars, preventive dental care, oral health screening and treatment for needed people at free of cost within available resources and oral disease mapping in school.

The school has a morning assembly every Monday where all students gather before classes. We have obtained permission and have utilized this opportunity to speak to the students and staffs on general health, need to have general check up, nutrition, sanitation, common diseases like tuberculosis, dengue, typhoid, food poisoning and their prevention, environmental issues like water conservation, rain water harvesting, prevention of water stagnation, avoid plastics, planting trees and their protection, child abuse, gender harassment are some of the topics covered. This is just to create awareness in general and its necessity.

The school teachers are also taught and trained in the methods to handle emergencies at school and outside. The staff and students collected around 500 old books and donated to the library and also a cupboard to store them. 2 computers and a printer were also donated to the school for students’ education. The school Principal was honored during Women’s day celebration.

The students were brought to the college to visit the dental exhibition and gifts and snacks were provided. Coloring competition, drawing competition, essay writing were conducted for the students and prizes distributed at various occassions. The school had arranged to go for excursion to visit the zoo, arts village, Dakshin Chitra and our college had provided transportation to the staff and students of the school.

Dedicated and committed staffs and students make the work easy. The staffs and students get satisfaction in organizing these programs. The students develop a sense of public service and develop empathy. 

 

IQAC

The IQAC (institutional Quality assurance cell) functions since 2015 and helps to maintain the quality of education and service  to the public and society. There are many committees in the college which function independently and efficiently to make life better for the students and help them to pass out with good skills and knowledge. The college vision and mission are kept in mind and policies   formulated and programs organised.

The IQAC is headed by Dr S Balagopal, Vice Principal, Academics, and Professor and HOD department of Conservative Dentistry & Endodontics.

He is supported by Dr Venkatakrishnan, Dr Jacob Philip, Dr Juala Catherine, Dr Jayaprakash. Dr N Balaji, Dr Bhuvaneswari, Dr Vandhana James, Dr Saikrishna, Dr Parthasarathy, Dr Delfina, Dr Job Anison, Dr Rathinavel, Dr Jai Santhosh, Mrs Jaquiline Robbins and Mr Selvakumar.

COMMITTEES

The IQAC is ably supported by various committees of the college. Senior persons are given responsibilities to head the committees and each department representative form the rest of the committee.  The committees meet as per the requirements and report to the IQAC head who in turn report to the Principal.

ANTI RAGGING COMMITTEE  Click here

INTERNAL COMPLAINT COMMITTEE / GENDER HARASSMENT COMMITTEE  Click here

STUDENTS GRIEVANCES COMMITTEE  Click here

STAFF GRIEVANCES & WELFARE COMMITTEE  Click here   

DENTAL EDUCATION UNIT  Click here  

LIBRARY COMMITTEE  Click here

CULTURAL & SPORTS COMMITTEE  Click here

STUDENTS  FEEDBACK COMMITTEE  Click here  

PURCHASE  & STORES COMMITTEE  Click here    

NATIONAL SERVICE SCHEME COORDINATOR & OUTREACH  Click here

PATIENT  COORDINATOR  &  FEED  BACK  COMMITTEE  Click here

RESEARCH COMMITTEE  Click here

INSTITUTIONAL ETHICS COMMITTEE  Click here 

DISCIPLINARY COMMITTEE Click here

SC/ST COMMITEE Click here

BEST PRACTISES OF COLLEGE Click here

SOCIAL RESPONSIBILITY Click here

 

NAAC COORDINATORS                                                                                                                                    naac@tagoredch.in

SL.NO

NAME OF THE MEMBER

DESIGNATION

CONTACT  NUMBER

1

Dr. Balagopal

Chairman

9444039411

2

Dr. Jacob Mathew Philip

Member Secretary

9840588335

3

Dr. Makesh Raj

Member

9791071687

4

Dr. Vaishnavi

Member

8668012471

5

Dr. B. Bhuvaneswari

Member

9789912002

6

Dr. N. Balaji

Member

9941348601

7

Dr. Kameswaran

Member

8248015374

8

Dr. Vandhana James

Member

9840648846

9

Dr. Jayaprakash

Member 

9840203173

10

Dr. Sunil Chandy

Member

9444778918

11

Dr. Nithyarajan

Member

9994287320

12

Dr. Anandh

Member

9498062672

13

Dr. Juala Catherina

Member

9841401216

 

SC/ST COMMITTEE

The Scheduled Caste (SC) and Scheduled Tribes (ST) Committee promotes the special interests of students in the reserved category. It is expected to provide inputs in areas where students experience difficulties. The Committee regularly organizes interactive sessions and informal meetings with students to attend to their personal, social and academic problems. The committee ensures equality among all the staff and students by counselling and sensitizing the stakeholders to optimally utilise the benefits of the schemes offered by the Government of Tamilnadu.

 

Objectives:

·  To counsel and guide SC/ ST students and help them to manage academic and personal issues of college life effectively.

·  To ensure provisions of an environment where all such students feel safe and secure.

·  To provide prompt counselling for any emotional emergencies arising on account of any event at the campus.

·  To provide the mechanism to redress the grievance of SC/ST students, if any.

·  To ensure protection and reservation as provided in the Constitution of India.

·  To arrange for special opportunities to enhance the career growth.

·   To inform the SC/ST students regarding various scholarships program of State Govt. and UGC.

·  To take such follow up measures to achieve the objectives and targets laid down by the Govt. of India and the UGC.

·   To monitor the working of the remedial coaching scheme

·   To function as a Grievances Redressal Cell for the Grievances of SC/ST students and employees of the university and render them necessary help in solving their academic as well as administrative problems.

 

Responsibilities:

·  Committee often meets the students and faculties belong to SC/ST communities, to understand their problem and take necessary action and/or render them necessary advice/help to resolve the matter.

·  Creating awareness among the SC/ST students regarding the various Government and Non-Government scholarship schemes.

·  Counseling the students to help them overcome inferiority complex related to interaction with fellow students and personal grooming, etc.

 

Activities:

·  To collect reports and information of State Govt. and UGC’s orders on various aspects of education, employment of SC/ST Students.

· To circulate State Govt. and UGC’s decisions about different scholarship programs.

· To communicate with the students and motivate them for better future planning.

 

SC/ST COMMITTEE

S.no

Staff name

Designation

1

 DR. Jimson

    convenor

2

 DR. Jai Santhosh manikandan

    secretary

3

DR.Bharathi                                   

    member

 

 Students

 

4

MS.Buvaneshwari.R

    member

5

MS.Krithika.A

    member

 

 Non Teaching Staff

 

6

Mr. Pushpa raj

    member

 

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